Local Office Manager - Part-time

Key responsibilities:

1. Office operations

• Ensure the smooth day-to-day running of the office (supplies, equipment, maintenance, badge access).
• Be the main point of contact with the space provider (coworking / landlord).
• Ensure compliance with fire safety and local regulatory obligations.
• Monitor office occupancy trends and anticipate future space needs.
• Manage the relationship with building- and equipment-related vendors (cleaning, security, maintenance).
• Ensure the office quality meets Agicap's standards.

2. Office life and employee experience

• Organize team events and initiatives that foster cohesion and employee engagement.
• Manage employee services (snacks, drinks, amenities, small orders).
• Act as the local point of contact for the needs and feedback of the German team.

3. Onboarding / Offboarding

• Prepare the arrival of new joiners (workstation, equipment, welcome pack).
• Support departing employees (administrative and logistical offboarding).

4. Administrative support and local compliance

• Provide first-level support on administrative matters (supplier contracts, invoices, expense reports).
• Contribute to monitoring local legal obligations, working with the Legal, Finance, and HR teams at headquarters.

5. Reporting and coordination

• Provide regular reporting to the manager on activity and ongoing topics.
• Take part in Office Management team meetings and contribute to sharing best practices across offices.
• Monitor the Berlin office's operating budget.

Our benefits

• Competitive Compensation: Attractive package including both fixed and variable components.
• Prime Office Location: Work from a large, modern office at Moritzplatz (Berlin) featuring a large terrace, snacks, and drinks.
• Professional Development: Access a “Mini-MBA” with a focus on Finance & Treasury via the Agicap Academy.
• Global Collaboration: Join a diverse international team with regular events in Berlin and occasional trips to our headquarters in France.
• Meal & Grocery Allowance: Receive up to €108/month tax-free for lunch or groceries, easily managed via the Hrmony app.
• Tenure Rewards: Enjoy a €30 monthly shopping voucher after one year and up to two additional vacation days based on your length of service.
• Team Culture: Be part of a dynamic environment with global offsites (like our recent annual seminar in the South of France) and local team events.

What we're looking for:

• Native or fluent German, with professional-level English required to communicate with the manager and colleagues.
• Proven experience in a similar role (office management, administrative coordination, facilities) within an international
  environment.
• Strong sense of organization, autonomy, and rigor, with the ability to manage a wide range of information.
• Good interpersonal skills, service-oriented mindset, and ability to work in a multicultural environment.
• Flexibility and pragmatism, comfortable switching between different tasks.
  
  Contract type: Permanent contract - 50% - 4h/day – Monday to Friday